Ibeem Intranet Features.

Browser Based Application
Functionality is provided entirely through your browser, eliminating the need for client software, technical training or complex scripting. Create new pages, edit and approve content, assign security privileges and more.

Built in Security Features: IBEEM Intranet System Enhanced Edition provides several security options to restrict access to unauthorized users, including:

IBEEM Login: Restricts system access by assigning usernames and passwords for all users. Users can only gain access to the system by entering a valid username and password.

Access code: The system administrator also has the ability to assign an access code providing additional level of security at login.

System Lock: This feature provides maximum security by locking down the entire system restricting access to all users except for the administrator(s).

I.P. Lock: After five unsuccessful login attempts from the same I.P. address, the system will restrict the user access rights indefinitely. Once locked, the I.P. is recorded in the systems admin area allowing an administrator to view, unlock and/or permanently restricting access. The allowed number of failed attempts can be customized upon request.

I.P. Allowed: This feature allows an administrator to authorize Individual I.P. addresses allowing them access to the system.

User Lock: Administrator(s) can temporarily lockout individual users without permanently deleting the users account information/profile.

User Levels: Users are assigned different access privileges by limiting the user’s role to predefined areas of the system.

Company Policy: One central location for the company policy documents and information, allowing staff members to easily find and view all company policies literature. We have also added an advanced word search feature. Administrators have the ability to create and update company policies as required.

Company News/Announcements: Keep all staff members informed with the latest news, announcements, events and other information affecting your organization. This feature gives you the ability to search, create and update company news.

Company Benefits: Staff members can view information about company benefits. Administrators have the ability to create and update company benefits as required. We have also added an advanced word search feature.

To Do List: Add/Update personal items to the To Do List complete with status and importance levels giving each employee the ability to list, search and sort entries.

Knowledge Base Library: This is a great feature that will allow staff member to search an internal knowledge base library, allowing them the ability to submit new items to be added.

Phone Message: IBEEM Phone Message will allow users to send phone message via email. Phone messages are saved in the database allowing you to see when calls have been received and the actions taken. This can also be set-up to allow multiple recipients, cc’s and bcc’s.

Quickmail: IBEEM Quickmail allows users to create and send internal e-mail messages to all listed employees within your organization. Quickmail is also used when replying to feedback received from you external internet/extranet forms. Quickmail will allow you to save and record all site feedback, outbound messages and replies. Enhanced Edition also includes print friendly datasheets.

Employee Listing: quickly retrieve employee information from a complete company directory including email address, department, office and more. Our enhanced and premium edition includes photos and additional contact information. This feature gives you full control and the ability to search, create and update company benefits.

Customer Directory: Organize all your customers’ information in the Customer Directory. This feature gives you the ability to create/edit customers and contact information. Enhanced Edition also includes print friendly datasheets.

Customer Notes: Add detailed notes to a customer’s profile, allowing staff members to quickly find information about the customer providing additional knowledge when dealing with them. Enhanced Edition also includes print friendly datasheets.

Tasks Manager: Add a task to any customer’s profile allowing you to track and save a job history. All tasks can be assigned to a user allowing you to keep an updated record of new and previous projects for that customer. Enhanced Edition also includes print friendly datasheets.

Quotes: Quotes can be created and forwarded to customers while directly attaching it to a customers profile allowing you to track and record all new and previous quotations. Enhanced Edition also includes print friendly datasheets.

Mass Customer emailing: Send all customers an email or pick a specific group of customer for mass-email campaigns. This allows you to keep customers update to date about products, services or other information easily.

Industry Links: Useful links can be added and stored in one location. This will allow staff members to quickly find the information they need allowing them to request additional useful links with a full site description.

Supplier Directory: Organize all your suppliers’ in the Supplier Directory. This feature gives you the ability to create/edit suppliers and contact information. Enhanced Edition also includes print friendly datasheets.

Purchase Order: Control all purchase orders allowing staff members to request a purchase order by entering the supplier and information then sending it off for approval. This will generate an automatic email that will be sent to the appropriate person(s) notifying them of the request. When the purchase order has been approved or denied the person requesting the P.O. will be notified by email. All purchase orders can be attached to suppliers allowing you to quickly view all outstanding and previous purchase orders. Enhanced Edition also includes print friendly datasheets.

Company Documents: One Centralized area for company documents, forms and templates. Documents can be uploaded to Ibeem Intranet and be available to the entire company providing consistence in all company documents.

Company Clipart Gallery: Provide one central location for all company clipart and images using Ibeem Intranet. Clipart and photos can be uploaded to Ibeem and be readily available to the entire company.

Address Book: This feature allows site administrators to keep an address book of business or site related contacts including, emails, phone numbers, cellular numbers, fax numbers, addresses and more. IBEEM provides a list view of contacts allowing users to sort through listed contacts by Title in an ASC and DESC order. Enhanced Edition also includes print friendly datasheets.

My Scheduler: This feature is accessed through all pages within IBEEM using the calendar and also via the MY TOOLS MENU. The Scheduler will allow you to post appointments, meetings, events and more. The Scheduler allows all users to post personal or group items to better collaborate on group projects and individual tasks. IBEEM provides a list items at a glace by day or view all items. Schedules listed can be sorted by the Title in an ASC and DESC order. Enhanced Edition also includes print friendly datasheets.

User Profile: This feature allows users/contributors to view their individual profile information. Profiles are initially created by administrators but if allowed can also be updated and managed by the user themselves. Users or and/or administrators can manage all user information including their login username and password.

Calculator: Built in calculator for quick calculations.

Database Driven Management: IBEEM allows you to dynamically edit information on the fly with our database driven module. This module will allow administrators to add, delete or update information within any existing and/or assigned page on the Web site.

Admin Set-up: The administrative area is used to create the structure of your Intranet System. This is where administrators, users and contributors are created with specific system access rights through individual or group rules. The Admin Set-up also includes an easy to use interface to set-up standard items, including auto-replies, general site information, Meta Tags and much more.

Support: IBEEM has a built in Support Desk Form that is setup to assist customers with their questions, comments and requests. All messages are then sent directly to our support center

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